UC Santa Barbara General CatalogUniversity of California, Santa Barbara

Student Grievance Procedure

UCSB is in compliance with all legislation which seeks to eliminate discrimination toward students. Titles VI and VII of the Civil Rights Act of 1964 as amended prohibit discrimination on the basis of race, color, national origin, religion, sex, and pregnancy. Title IX of the Educational Amendments of 1972 prohibits discrimination on the basis of sex. Section 504 of the Rehabilitation Act of 1973 as amended and the Americans with Disabilities Act of 1990 prohibit discrimination on the basis of disability. Vietnam Era Veterans' Readjustment Assistance Act, as amended, and the Uniformed Services Employment and Reemployment Rights Act, prohibit discrimination for uniformed service.  Genetic Information Nondiscrimination Act of 2008 prohibits discrimination on the basis of genetic information with respect to health insurance and employment. Policy action by the Regents of the University of California prohibits discrimination on the basis of age and sexual orientation.

Members of the UCSB campus staff are available to answer students’ questions about nondiscrimination policies and procedures. Information and copies of the grievance procedure are available from these offices:

Office of Vice Chancellor—Student Affairs
Margaret Klawunn, Vice Chancellor
Chief of Staff/Director of Student Affairs Planning and Administration
Cheadle Hall 5203, (805) 893-3651

Office of Equal Opportunity and Sexual Harassment/Title IX Compliance
Ariana Alvarez, Associate Director & Sexual Harassment Officer
Phelps Hall 3217, (805) 893-2546

Office of Student Life
Katya Armistead, Assistant Vice Chancellor & Dean of Students
Student Resource Building (SRB) 2nd floor, (805) 893-4569

Administrative Services
Americans with Disabilities Act Compliance Officer
4219 Cheadle Hall, (805) 893-7025

Women, Gender and Sexual Equity
Kim Equinoa, Associate Dean of Student Life
Student Resource Building (SRB) 2nd floor, (805) 893-3778

Disabled Students Program
Gary White, Director
2120 Student Resource Building (SRB), (805) 893-2668

Office of the Ombuds
Girvetz Hall 1205-K, (805) 893-3285

Associated Students
Main Office
UCen, Room 1523, (805) 893-2566

Graduate Division
Robert Hamm, Assistant Dean
Cheadle Hall 3117, (805) 893-2013

Student Life & Academic Support Services
Student Resource Building (SRB) 2nd floor, (805) 893-8749

Any student who wishes to file a grievance arising from alleged discrimination (other than a contested grade) must do so at the Office of the Vice Chancellor—Student Affairs, (805) 893-3651, Cheadle Hall 5203. The chart below summarizes the steps in the university’s formal grievance procedure for discrimination.

Sexual Harassment
One form of sex discrimination is sexual harassment. UCSB has a policy prohibiting sexual harassment and providing a grievance procedure specifically for this form of discrimination. Copies of the grievance procedure for sexual harassment may be obtained from each of the above mentioned offices as well as the Web site at oeosh.ucsb.edu/titleix/policies/. In addition, the Chancellor has appointed a Sexual Harassment Officer. The task of the Sexual Harassment Officer is to assist individuals with their complaints of sexual harassment through the informal and formal procedures described in the sexual harassment policy. Individuals who file a complaint should know that civil law remedies, including but not limited to injunctions, restraining orders, or other orders, may also be available to them. Further information and/or assistance can be obtained from the Sexual Harassment Officer, Ariana Alvarez, Phelps Hall 3217. Telephone (805) 893-2546.

In addition, UCSB provides sexual harassment prevention training to the university community. In September of 2004, Governor Arnold Schwarzenegger signed Assembly Bill 1825, which requires all employers to train supervisors about sexual harassment prevention every two years. Therefore, effective January of 2005, all UCSB supervisors and faculty must fulfill a two-hour interactive sexual harassment training requirement. To fulfill this requirement, supervisors and faculty can choose to participate in either in-person or on-line training. For more information about this mandatory training, visit oeosh.ucsb.edu/titleix/training/. UCSB students and non-supervisory staff members are also encouraged to learn about sexual harassment prevention. Those interested in training options should check the Office of Equal Opportunity and Sexual Harassment/Title IX Compliance website (http://www.oeosh.ucsb.edu) for available trainings. In-person trainings also are available for departments and student organizations at any time. To schedule a training contact Carol Sauceda, Sexual Harassment & Diversity Education Analyst, at (805) 893-3442.

Student Grievance Procedure

Who What Where When*
Student Files formal complaint Office of the Vice Chancellor-Student Affairs Within 90 days of grievable action 
Vice Chancellor-Student Affairs Forwards complaint 1. To designated investigator(s)  
2. To head of department where alleged violation occurred  
3. Affirmative Action Coordinator  
4. Title IX Compliance Officer, if sex related
Within 5 days of receipt of complaint 
Department Head Files written answer to charges With designated investigator(s) Within 10 days 
Investigator(s) Examines circumstances of charge and reports findings 1. To Vice Chancellor-Student Affairs  
2. Department  
3. Student  
4. Copies to Affirmative Action Coordinator and/or Title IX Officer
Within 10 days of department head reply or 20 days after receipt of complaint 
Student Presents written request for formal hearing To Vice Chancellor-Student Affairs Within 10 days of receipt of investigator'(s) report 
Vice Chancellor-Student Affairs Arranges for impartial hearing; student chooses hearing entity Campus location Within 30 days 
Vice Chancellor-Student Affairs Notifies grievant and department head of hearing time and date Personally or by registered mail 15 days before hearing date 
Each party Exchanges evidence To be agreed upon Within 7 days before hearing 
Hearing entity Reports findings; makes recommendations To Vice Chancellor-Student Affairs Within 30 days after hearing 
Vice Chancellor-Student Affairs Makes decision based on report and recommendations To both parties and their representatives; To Affirmative Action Coordinator and/or Title IX Officer Within 15 days from receipt of report 
Student Files appeal To Chancellor Within 30 days from date of report 
Campus Keeps all hearing records As designated by the chancellor and subject to privacy and disclosure legislation For 3 years 
*All times referred to shall be working days.